This article is written by Madhuri Pilania, a first-year student pursuing BBA.LLB. from Symbiosis Law School, Noida. This is an exhaustive article dealing with the Shares, Membership and Share Capital under the Companies Act, 2013.
Introduction
A shareholder is a person who has a stake in the company till the amount the person has invested. The income of a shareholder depends upon how a company earns. They issue shares as a means to raise money. The Parliament approved the long-awaited regulation of legislation governing the companies on 9 August 2013.
The new law was aimed at easing the process of doing business in India and improving corporate governance by making companies more accountable. Under the Companies Act, 2013, the registered public and private companies need to file the following with the Registrar of Companies to commence the business –
- A declaration by the director in the prescribed form stating that the subscribers or promoters have to pay the value of shares agreed to the memorandum.
- Confirmation needs to be filed that the company has filed a verification of its registered office with the Registrar of companies (ROC).
What is a share? Who is a shareholder and what are his/her rights? How does membership on a company works and share capital under Company Law are some of the common questions everybody wonders about? So in this article, all the answers to such questions can be found.
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Shares
Shares can be described as a financial instrument issued by the company to raise funds from the general public. A share represents fractional ownership in a body corporate. Thus, a share is the smallest unit of the company’s overall net worth.
First issue in Demat Form
Section 29 of the Act related to public offer of securities to be in the Demat form. Every company which makes a public offer and other groups of public companies should be prescribed in a certain manner. It should issue the securities only in dematerialised form by complying with the provisions of the Depositories Act, 1996.
Allotment of shares
Allotment of shares refers to the distribution of shares among the shareholders who applied for the shares or submitted written application for the allotment of shares. As soon as the company receives the applications for shares issued by means of a prospectus, it starts allotting shares on a preset basis.
Allotment of shares cannot be made until the ‘Minimum Subscription‘ as given in the prospectus had been subscribed or applied for. Minimum Subscription is the minimum amount which, in the estimate of the directors, is required to run the business. It has to be stated in the prospectus.
Minimum subscriptions
The first requirement of a valid allotment is the minimum subscription. The amount of subscription needs to be stated in the prospectus after the shares have been offered to the public. An amount estimated by the directors which is enough to meet the needs like purchase price of any property, preliminary expenses and working capital (not to be less than 90 per cent of the whole issue offered to the public) is called minimum subscription.
Shares cannot be allotted unless a specified amount has been subscribed and the application money should not be less than five per cent of the nominal value of the shares.
Application money
As per the new provision under the Companies Act, 2013 it has been implemented regarding the Share Application Money, pending allotment. As per the Section 42(6) of the Companies Act, 2013, any allotment of securities should be made within sixty days from the receipt of the application money. In case the company is not able to allot the securities within the said period of sixty days then it will have to repay the application money within fifteen days. If they fail it will be required to be repaid with interest at the rate of 12% per cent per annum from the expiry of the sixtieth day. If the money has not been paid within the prescribed duration it would be considered as default and from the seventy-sixth day, the whole application money that is held by the company will be treated as a deposit. If there is any non-compliance of the provisions then it can result in a penalty of two crore rupees.
Statement in lieu of prospectus: Section 2(70)
According to the Companies Act, 2013, under Section 2(70), if a public company does not issue a prospectus on its formation, it should file a statement in lieu of prospectus with the registrar of the company.
A statement in lieu of prospectus is a public document prepared in the Second Schedule of the Company’s Law by the public company which does not issue a prospectus on its formation with the registrar before the allotment of debentures. It should also be duly signed by every person who has his name on the prospectus. It gives the same information as prospectus gives and it is signed by all the directors or maybe proposed directors.
A company will not be allowed to allot any shares or debentures in case the company has not filed a statement in lieu of prospectus with the registrar, it is then not allowed to allot any shares or debentures. A statement in lieu of the prospectus contains the following particulars –
- Name of the company
- Statement of capital
- Description of the business
- Name, address and occupation the directors
- Estimated initial expenses
- Names and details of the property
- Material contracts
- Interest of directors
- Minimum subscription
Opening of subscription list
Subscription list means a subscription list in substantially the form set out in Schedule 7 of the Companies Act, 2013, (Subscription List) of the implementation plan pursuant to which each Lender, Electing Charter party Owner and Electing Bareboat Owner (or its Nominated Affiliate) will agree to subscribe for, and the Company will agree to issue to them, the relevant Lender Shares or Charterparty Shares (as applicable) in accordance with the Implementation Plan. This is also known as opening of subscription list.
Shares to be dealt in on stock exchange
A company who intends to offer shares or debentures to the public for subscription by the issue of a prospectus is required to make an application to one or more stock exchanges which are recognised for permission for the shares or debentures. The intended offer is to be dealt with in the stock exchange or maybe in each stock exchange.
When a prospectus is issued it states that an application has been made for permission under sub-section (1) for shares or debentures that are offered to be dealt in one or more recognised stock exchanges. Such a prospectus is required to state the name of the stock exchange and any allotment made on an application in accordance with the prospectus. It will be void if permission has not been granted by the stock exchange before the expiry of ten weeks from the date of closing of the subscription lists.
Certificate of shares: Section 46
Under Section 46 if any company issues any share capital, the certificate of shares held by the company cannot be issued except in these cases –
- On surrendering of the letter of allotment or coupons of value to the company, saved in cases of issues against letters of acceptance or of renunciation, or in cases of issue of bonus shares.
- It is provided that if the letter of allotment is destroyed, the Board can inflict or impose such reasonable terms to seek supporting evidence. The payment of out-of-pocket expenses in seeking investigating evidence is incurred by the company.
- Every certificate of share or shares shall be in Form No. SH.1 or as near as possible and will specify the names of the people in whose favour the certificate is issued, the shares to which it relates and the amount paid-up.
It must be noted that in case the company has a common seal it should be fixed in the presence of people required to sign the certificate.
In case of a One Person Company, it will be sufficient if the certificate is signed by a director or company secretary and the company secretary or any other person authorised by the Board for the purpose.
A Director or Company Secretary will be deemed to have signed the share certificate if his or her signature is printed signature any machine, equipment or other mechanical means such as engraving in metal or lithography but not of rubber stamp, provided that the director or company secretary will be personally responsible for allowing the attachment of his signature. Hence, the safe custody of any machine or any equipment is used for this purpose.
Estoppel as to Title
A share certificate binds the company in two ways once it is issued. It is a declaration by the company that any person whose name is in certificate and it is given to him, will be a shareholder. In other words, the company is estopped if he denies title to the shares. For example, a plaintiff applied for three hundred shares in a company. A clerk did not own shares but executed a transfer in favour of the plaintiff. The clerk did not produce his registered certificate and the company issued a new certificate to the plaintiff. It was held that the company was liable to the plaintiff for damages.
Estoppel as to Payment
If the certificate states that full amount has been paid on each share, the company is estopped as against a bona fide purchaser of the shares alleging that they are not paid.
In the case of Bloomenthal v. Ford, A lent money to a company on a security often shares that were issued to him as fully paid. But nothing was paid to them. In winding up of company, it was held that neither the liquidator nor the company can deny that shares were fully paid and hence A can not be placed on the list of contributors.
Transfer of shares
According to the Companies Act, 2013 shares or debentures of a member of a company may be moveable property which is capable of being transferred in the prescribed manner in the articles of the company. The regulations of the company can impose restraints upon the right of transfer. The shareholder has the right to transfer his shares without the consent of anybody to the transferee in the absence of restrictions in the articles. Even if the transaction is bona fide in nature it is out disposal of the property without retaining any interest in the shares.
Listed public companies and pre-emptive clauses
Preemptive rights are a contractual clause which gives a shareholder the right to buy additional shares in the future issue of the company’s common stock. It should done before the shares are available to the general public. Shareholders who have such a clause are generally termed as early investors or majority owners who want to maintain the size of their stake in the company if additional shares are offered.
A preemptive right is also called an “anti-dilution provision.” It provides the investor the option of maintaining a certain percentage of ownership of the company, as it grows.
It was held that a public company who is not listed to register a transfer of shares cannot refuse on the ground of pre-emptive rights of existing shareholders. The shareholders have to carry a warning on the face of the certificate if the nature of the shares of the company are pre-emptive.
Listed public companies
As per Companies Act, 2013 “Listed Company” means a company that has its securities listed on any recognized stock exchange. As per the Act, only public companies are permitted to list their securities in the stock exchange. Private companies cannot avail this option under the Act.
Procedure of transfer
- The indenture (deed) of share transfer in form SH-4 must be duly executed both by the transferor and the transferee.
- The share transfer indenture (deed) must have stamps according to the Indian Stamp Act, and Stamp Duty must be given in the State concerned.
- A person’s signature, name, and address should witness the signatures of the transferor and the transferee in the indenture of transfer.
- The relevant share certificate or allotment letter must be attached to the share transfer indenture and deliver the same to the company.
- The share transfer indenture must be deposited with the company within (60) sixty days from the date of such execution by or on behalf of the transferor and transferee.
- After receiving the share transfer deed, the board should consider the same. And if the documentation for transfer of shares is in order, the board can do it by passing a resolution register transfer.
Blank transfer
A blank transfer is an instrument of transfer signed by the transferor. And in this instrument, the name of the transferee and date of transfer are not filled. A blank transfer is used because the ownership of shares in a company is generally transferred from one person to another by the execution of a document by the seller and the buyer. It is not a negotiable instrument because it can be transferred by mere delivery. So the title of the transferee acquires shares through a blank transfer subject to the title of the transferor.
Certification of transfer
The transferor hands over the certificate of shares to the transferee who then places it with the company for registration. When the number of shares transferred is less than the number of shares included in a certificate, or when they are transferred to different persons, the transferor has to place the share certificate with the company. The company gives a certificate which says that the shares have been placed with the company under transfer. This is called the certification of transfer.
In the case of Bishop v. Balkis consolidated company, A transferred his shares to two people and placed the certificate with the company. The company certificated the transfer but destroyed the original certificate and transferor who borrowed money on it. The company was held not liable to the lender. It is because the share certificate is not a negotiable instrument.
Forgery in transfer
It may happen sometimes that a forged instrument is presented for registration. When a transfer is brought, it is not only registered once but should be written to the registered address of the shareholder. Then the respective person should be informed that the transfer has been placed.
A forged transfer is a nullity and hence the original owner of the shares can continue to be the shareholder and the company is bound to restore his name to the register of members.
Rights to transferor and transferee
Until a non-member who is a transferee is admitted as a Substituted Member in accordance with the terms of this Agreement,
- the transferee will have no right to exercise any of the powers, rights and privileges of a member other than to receive its share of allocations and distributions;
- the transferor will cease to be a Member with respect to such membership interest upon transfer of such membership interest and will have no further powers, rights and privileges as a Member with respect to membership Interest until relieved of such obligations by written agreement of all the other Members. They will remain liable for all obligations and duties as a Member with respect to such Membership Interest;
- It is provided that if the Transferee reconveys such Membership Interest to transferor within ten days after the Transferor becomes aware that the Transferee will not become a Substituted Member, the Transferor will be once again entitled to all of the powers, rights, and privileges of a Member.
Priority between transferees
Priority of rights created by transferees can be understood under Section 48 of the Companies Act 2013. When a person claims to create a transfer, the rights over immovable property, cannot exist or be exercised to their full extent together. In the absence of a special contract or reservation, it binds the earlier transferees which shall be subject to the previously created rights.
Transmission of shares
If a member of the Company dies, the survivor or the nominee or legal representatives (the sole holder) will be recognised by the company as they have the title to his interest in the shares.
Any clause in the transmission of shares cannot release the estate of the deceased joint holder from any type of liability in respect of any share which had been jointly held by the person with other people.
Any person who is entitled to a share in the result of the death or insolvency of a member may be required by the Board and subject if pieces of evidence have been produced either –
- He registers himself as the holder of the share.
- He made the transfer of the share as the deceased or insolvent member would have made.
If the member is insolvent or deceased he has to transfer the share before his death or insolvency.
The board, in either case, will have the same right to decline or suspend registration as it would have had.
If the person who is entitled to elect to be registered as holder of the share himself, he can deliver or send the company a notice in writing by him which states that he can elect.
If the person can elect to transfer the share, he will testify his election by executing a transfer of the share.
Then all the limitations, restrictions and provisions of these regulations relating to the right to transfer and the registration of transfers of shares shall be applicable to any such notice or transfer as previously mentioned.
A person will be entitled to exercise any right granted by membership related to the meetings of the company if the person is registered as the holder of the share before being registered as a member. A person who is entitled to a share by reason of the death or insolvency of the holder will be entitled to the same dividends and other advantages to which he would be entitled.
Facilities for nomination
Shares of a company are known to be transferable assets under law. A shareholder is free to transfer shares held by him in a public company subject to reasonable limitations inflicted under the Articles of Association of the company. Nomination further enables a shareholder to provide sufficient directions to the company in consideration to disposal or transmission of shares held by him in case his death occurs.
Section 72 of the Companies Act 2013, provides that every holder of securities of a company can nominate any person to whom his securities will be vested in the occurrence of his death. The term Securities includes shares of a company and if the shares are held by joint holders, such joint holders will have to nominate a single person as nominee.
The Act does not limit the choice of persons who could be designated as a nominee. Even a minor can be recommended by the shareholder. If the nominee is minor, the shareholder should appoint any person who is entitled to the shares in the occurrence of the death of the nominee during his minority.
A nomination can be filed anytime during the lifetime of the shareholder. It has to be filed in writing to the company in the prescribed Form SH-13. A nomination once filed can be cancelled or altered by filing form SH-14. The cancellation or variation can take effect from the date on which the notice of such variation or cancellation is received by the company.
Mortgage or pledge of shares
With the ratification of the Companies Act, 2013, the companies creating pledge over shares are mandatorily required to register the charge, which was not the case with its precursor (predecessor). A company cannot enforce a pledge created by its own against it by any creditor until the pledge is registered as per the amenities (provisions) of the Companies Act, 2013. Hence it is mandatory to register the charge.
The Companies Act, 2013 projects a duty on the company to register with the Registrar of Company the following –
- The particulars of creation.
- The modification of pledge along with the instrument within a stipulated time period.
The mode and manner of registration is provided in the Companies (Registration of Charges) Rules, 2014.
Return as to Allotment: Section 75
When a company who has share capital makes any allotment of its shares, the company needs to do the following within thirty days –
- File a return of allotments with the registrar which should be stating the number and minimum amount of shares comprised in the allotment. The name, address and occupation of the allottees are required. Also, it is required that the company mentions if any amount is to be paid or due and payable on each share. It must be noted that the company cannot show any shares in return having been allotted for cash if cash has actually not been received in respect to allotment.
- In case the shares are not bonus shares they are allotted as fully or partly paid-up and paid in cash. They are produced for inspection and examination of the Registrar which is a contract in writing that constitutes the title of the allottee to the allotment together with any contract of sale or contract of services. It may be other consideration in respect of the allotment and such contracts are duly stamped and filed with the Registrar, the copies verified in the prescribed manner of all the contracts, A return is also filed stating the number and nominal amount of shares that are allotted.
- In the case of bonus shares, a return would state the number and nominal amount of such shares comprising in the allotment, The names, addresses and occupations of the allottees and a copy of the resolution authorising the issue of such shares is required. In the case of issue of shares at a discount, some of the requirements like a copy of the resolution passed by the company that authorises such issue together with a copy of the order of the Court sanctioning the issue are required. If the maximum rate of discount exceeds ten per cent, a copy of the orders of the Central Government permitting the issue at the higher percentage is also required.
Companies Act (Amendment), 2014 –
(1) Whenever a company having a share capital makes any allotment of its securities, the company is required to file a return of allotment in Form PAS-3 with the Registrar within thirty days, along with the fee as specified in the Companies (Registration Offices and Fees) Rules, 2014.
(2) It must be attached to the Form PAS-3, a list of allottees stating their names, address, occupation and number of securities allotted to each of the allottees and the list will be certified by the signatory of the Form PAS-3 as being complete and correct as per the records of the company.
Issue of shares at discount: Section 54
- A company cannot issue shares at discount except as provided in Section 54.
- If a company issues a share at a discounted price it shall be considered void.
- If a company violates the provisions of the section, it will be punishable with fine to an extent of one lakh rupees which can further extend to five lakh rupees. Any officer who is in default will be punishable for a term of six months or fine not less than 1,00,000 which can extend to five lakh rupees.
Sweat Equity Shares: Section 53
Sweat equity shares are issued by a company under Section 53 to its directors or employees at a discount or for some consideration, other than cash to provide their rights that are available in the nature of intellectual property rights or value additions.
The sweat equity shares issued will be treated as a part of managerial remuneration for the purpose of Sections 197 and 198 of the Act if the following conditions are fulfilled:
- The sweat equity shares are issued to any manager or director;
- They are issued for consideration other than cash, which does not take the form of an asset and can be carried to the balance sheet of the company in accordance with the applicable accounting standards.
The accounting value of sweat equity shares will be treated as a form of compensation to the employee or the director in the financial statements of the company if the sweat equity shares are not issued in accordance with the acquisition of an asset if sweat equity shares are issued during an accounting period.
If the shares are issued in accordance with the acquisition of an asset, the value of the asset determined will be carried in the balance sheet as per the Accounting Standards. The excess amount of the asset acquired of the value of sweat equity shares will be treated as a form of compensation to the employee or the director of the company.
The sweat equity shares issued to directors or employees must be non-transferable for a period of 3 years from the date of allotment and the share certificates are under lock-in. The period of expiry of lock-in should be stamped in bold or mentioned in any other prominent manner on the share certificate. The sweat equity shares to be issued should be valued at a price determined by a registered valuer as the fair price giving justification for such valuation.
Buy-back of shares: Section 77-A
Under Section 77-A the following norms should comply with the private companies and unlisted public companies for buy-back of their securities. The statement to the notice of the general meeting shall in accordance with Section 102 which should contain the following disclosures:
- the date of the board meeting at which the offer for buy-back was approved by the board of directors of the company;
- the objective of the buy-back;
- the group of shares or other securities intended to be purchased under the buy-back;
- the number of securities that the company offers to buy-back;
- the method to be adopted for the buy-back;
- the price at which the buy-back of shares or other securities will be made;
- the basis of arriving at the buy-back price;
- the maximum amount to be paid for the buy-back and the sources of funds from which the buy-back will be financed;
- the time-limit for the completion of buy-back;
- the agglomeration shareholding of the promoters and of the directors of the promoter, when the promoter is a company and of the directors and key managerial personnel as on the date of the notice convening the general meeting:
- the number of equity shares purchased or sold by persons under sub-clause (1) during a period of twelve months preceding the date of the board meeting at which the buy-back was approved and from that date until the date of the notice convening the general meeting;
- the maximum and minimum price at which purchases and sales referred to in sub-clause (2) were made along with the specified date.
- If the people mentioned in sub-clause (1) of clause (j) that intends to tender their shares for buy-back:
- the quantum of shares proposed to be tendered;
- their holdings and details of their transactions for the last 12 (twelve months) prior to the date of the board meeting at which the buy-back was approved including information of number of shares acquired, the price and the date of acquisition.
- A confirmation is needed that there is no default in repayment of deposits, interest payable, redemption of debentures or redemption of preference shares or payment of dividend due to any shareholder, or repayment of any term loans or interest payable thereon to any financial institution or banking company.
- A confirmation that the Board of directors have made a full enquiry into the affairs and prospects of the company and that they have formed the opinion –
- following the date on which the general meeting is convened there shall be no grounds on which the company could be found unable to pay its debts;
- the year following that date having regard to their intentions with respect to the management of the company’s business during that year and the amount of the financial resources which will in their view be available to the company during that year, the company will be able to meet its liabilities when they fall due and will not be rendered insolvent within a period of 1 (one year) from that date;
- the directors should take liabilities into account including prospective and contingent liabilities, as if the company was being wound up under the provisions of the Companies Act, 2013.
- A report addressed to the Board of directors by the company’s auditors stating that-
- they have inquired into the company’s state of affairs;
- the amount of the capital payment for the securities in question is in the view properly determined;
- that the audited accounts on the basis of which calculation with reference to buy back is done is not more than six months old from the date of the offer document; and provided that the audited accounts are more than 6 months old, the calculations with reference to buy back should be on the basis of un-audited accounts not older than 6 months from the date of the offer document that is subjected to limited review by the auditors of the company;
- the Board of directors have formed the opinion as specified in clause (m) on reasonable grounds and that the company, having regard to its state of affairs, shall not be rendered insolvent within a period of one year from that date.
- The company which has been authorised by a special resolution shall, before the buy-back of shares, file with the Registrar of Companies a letter of offer in Form No. SH.8, along with the fee. It is provided that such letter of offer should be dated and signed on behalf of the Board of directors of the company by not less than two directors of the company, one of whom shall be the managing director, where there is one.
- The company is required to file with the Registrar, along with the letter of offer, and in case of a listed company with the Registrar and the Securities and Exchange Board, a declaration of solvency in Form No. SH.9 along with the fee and signed by at least two directors of the company, one of whom shall be the managing director, if any, and verified by an affidavit as specified in the said Form.
- The letter of offer should be dispatched to the shareholders or security holders immediately after filing the same with the Registrar of Companies but not later than twenty days from its filing with the Registrar of Companies.
Underwriting commission
This section allows the company to pay commission to any person if he is subscribing for shares or debentures or if he agrees to procure subscription for shares or debentures of the company. The company would like to ensure the success of the issue of shares when shares are offered to the public.
Brokerage
Brokerage is a commission paid to a bank, stockbroker or any other marketing mediator for placing shares on an effort basis or for inducing a broker’s clients or customers to subscribe for the company’s shares or any other securities and if it reasonable in amount it is lawful.
In other words, brokerage is a fee or commission given to or charged by a broker. When the owner of the property employs a broker to find a purchaser and he agrees to compensate him then consideration is known as Brokerage Commission. The listed companies can only pay brokerage of 5% on private placement of capital. Brokerage can only be paid for the services rendered under a contract with the company.
Issue of shares at premium: Section 52
1) Under Section 52, when a company issues shares at a premium for cash, a sum equal to the amount of the premium received on those shares will be transferred to a “securities premium account” and the provisions of this Act relates to reduction of the share capital of a company and except as provided in this section if the securities premium account were paid-up share capital of the company.
(2) The securities premium account under sub-section (1) to be applied by the company:
- towards the issue of shares of the company that are not issued, to the members of the company as fully paid bonus shares.
- to write off the preliminary expenses of the company;
- to write off the expenses of the commission paid or discount allowed on, any issue of shares or debentures of the company;
- to provide for the premium payable on the redemption of redeemable preference shares or of the debentures of the company;
- for the purchase of their own shares or any other securities under Section 68.
(3) The securities premium account in spite of contained in sub-sections (1) and (2), can be applied by some class of companies as prescribed. The financial statement shall comply with the accounting standards prescribed for such class
of companies under Section 133:
- in paying the equity shares of the company that are not issued to be issued to members of the company as fully paid bonus shares;
- to write off the expenses of or the commission paid or discount allowed on any issue of equity shares of the company;
- for the purchase of its own shares or other securities under Section 68.
Penalty for fraudulently inducing investment
Any person who induces or attempts to induce another person either knowingly or not promise or forecasts anything false, deceptive and misleading to offer to enter into –
(a) any agreement with a view for acquiring, disposing of, subscribing for, or underwriting shares or debentures.
(b) any agreement having pretended purpose which is to secure a profit to any of the parties from the shares or debentures, by reference to fluctuations in the value of shares or debentures. It will be punishable with imprisonment for a term which can extend to 5 years, or with fine which can extend to 1,00,000 or both.
Personation for the acquisition of shares: Section 38
(1) Under Section 38 any person who:
(a) abets to make an application in a name which is fictitious to the company to acquire, or subscribe for its securities;
(b) makes or abets to make multiple applications to a company in different names or in different combinations of his name or surname for subscribing for its securities;
(c) induces directly a company to allot, or register any transfer of securities to him, to any other person in a fictitious name, will be liable for action under Section 447.
(2) The provisions of sub-section (1) will be reproduced in every prospectus issued by a company and in every form of application for securities;
(3) When a person has been convicted under this section, the Court has the right to order discharge by seizure and disposal of the securities in possession of such person.
(4) The amount received through discharge or disposal of securities under sub-section (3) will be credited to the Investor Education and Protection Fund.
Shareholders or Members
Who may be a member?
A member is a person who subscribes the memorandum of the company. A shareholder is a person who owns the shares of the company and shareholders are the one whose name is entered in the register of Company are the members.
Calls on shares: Section 49
- Under Section 49 of the Company Act, 2013 the Board can make calls upon the members from time to time in respect of any monies (a current medium of exchange in the form of coins and banknotes) unpaid on their shares on account of the nominal value of the shares or by way of premium and not by the conditions of allotment made payable at fixed times.
- It should be provided that a call on shares should not exceed one-fourth of the nominal value of the shares. It will be payable in less than one month from the date fixed for the payment of the last preceding call on share.
- Each member will receive at least fourteen days’ notice which will specify the time or times and place of payment, payment to the company, and the amount called on his shares.
- A call can be revoked or postponed at the option of the Board.
- When the Board authorises by passing a resolution then a call will be deemed to have been made at that time and it may be required to be paid by instalments.
- The joint holders of a share can be jointly and severally liable to pay all calls.
- The person from whom the sum is due should pay interest if the sum is not paid before or on the day appointed for payment. The amount of interest will be calculated from the appointed for payment to the time of actual payment at ten per cent per annum or at the rate at which the Board determines. The Board has the liberty to waive payment of any such interest wholly or partly.
- Any amount of a share becomes payable on allotment by the terms of issue on account of the nominal value of the shares or by way of premium. It will be deemed to be call duly made and payable on the date with some regulations.
- In case of non-payment of an amount, all the relevant provisions of these regulations as to the payment of interest and expenses, forfeiture or will apply as um had become payable by virtue of a call duly made and notified.
- The Board – (a) can receive all or any part of the monies uncalled and unpaid from any member willing to advance the same upon any shares held by him and (b) upon the monies that are advanced may pay interest at such a rate which not exceeding. The company in general meeting will direct 12% per annum as agreed between the Board and the member paying the sum in advance.
Payment in kind
Payment in kind means use of a good or service as payment instead of cash. It also refers to a financial instrument that pays interest or dividends of bonds, notes to investors. It may be preferred stock with additional securities or equity instead of cash. They are attractive securities to companies and prefer not to make cash outlays and are used as buyouts.
Forfeiture of shares
The Board can serve a notice on the member requiring payment either on call on shares or if the instalment is unpaid if the member fails to pay any call or instalment of a call on the day which was appointed for the payment. If the member fails to do so then he will have to pay the interest which may have been accrued.
- The notice will contain the following particulars –
- a day not earlier than the expiry of 14 (fourteen days) from the date of service of the notice or before which the payment is to be made required by the notice;
- state in the event of non-payment on or before the day so named, the shares in respect of which the call was made will be liable to be forfeited.
- If the requirements of any such notice as previously mentioned are not complied with, then any share can be forfeited by a resolution of the Board in respect of the notice at any time after or before the payment. It is required by the notice that it must be forfeited by a resolution of the Board.
- A forfeited share can either be sold or disposed of on the terms and manner prescribed as the Board thinks. The Board can cancel the forfeiture on shares at any time before a sale or disposal of the shares.
- A person whose shares have been forfeited will cease to be a member in respect of the forfeited shares but will remain liable to pay to the company all monies at the date of forfeiture. Payable by him to the company in respect of the shares. The liability of the person will cease if the company has received payment in full of all such monies in respect of the shares.
- A duly verified declaration in writing id required that the declarant is a director, the manager or the secretary of the company and a share in the company has been duly forfeited on a date stated in the declaration. All these will be conclusive evidence of the facts stated as against all persons claiming to be entitled to the share;
- The company can receive the consideration given for the shares on any sale or disposal and may execute a transfer of the shares in favour of the person to whom the share is sold or disposed of;
- The Transferee should be registered as the holder of the share;
- The Transferee will not be bound to the application of the purchase money nor will his title to the share be affected by any irregularity or invalidity in the proceedings of forfeiture, sale or disposal of the share.
- The provisions of the regulations as to forfeiture will apply in the case of nonpayment of any sum by the terms of issue of a share. It becomes payable at a fixed time, either on account of the nominal value of the shares or by way of premium as if the same had been payable by a call duly made and notified.
- The company can increase the share capital by an amount by an ordinary resolution to be divided into shares as specified in the resolution from time to time. Subject to the provisions of Section 61, the company can by ordinary resolution –
- convert all or any of its fully paid-up shares into stock, and reconvert that stock into fully paid-up shares of any denomination;
- sub-divide its existing shares or any of them into shares of smaller amount as fixed by the memorandum;
- cancel any shares at the date of the passing of the resolution, have not been taken or agreed to be taken by any person.
- When shares are converted into stock –
- it is provided that the Board can fix the minimum amount of stock transferable from time to time however minimum amount should not exceed the nominal amount of the shares from which the stock arose.
- the holders of stock should have the same rights, privileges and advantages as regards dividends, voting at meetings of the company, and other matters as if they held the shares from which the stock arose according to the amount of stock held by them, but no such privilege or advantage except participation in the dividends and profits of the company. In the assets on winding up, it should be conferred by an amount of stock which would not have conferred that privilege or advantage.
- such regulations of the company are applicable to paid-up shares must apply to stock and the words “share” and “shareholder” in those regulations and also include “stock” and “stockholder” respectively.
- The company can reduce in a manner made by special resolution, subject to any incident authorised by law –
- share capital;
- any capital redemption reserve account;
- any share premium account.
- The Board should have power –
- to make such provisions, by the issue of fractional certificates or by payment in cash or otherwise as it thinks fit, for the case of shares becoming distributable in fractions; or
- to authorise any person to enter, on behalf of all the members entitled into an agreement with the company to provide for the allotment to them credited as fully paid-up. Any further shares to which they may be entitled upon such capitalisation, or as the case may require, for the payment by the company on their behalf, by the application of their respective proportions of profits resolved to be capitalised, of the amount or any part of the amounts remaining unpaid on their existing shares.
- Any agreement made under such authority has to be effective and binding on such members.
Surrender of shares
Surrender of shares means a voluntary return of shares by a member of the company and it is also a shortcut to forfeiture of shares. Shares can be surrendered by the holder if he desires and these shares will be liable to be forfeited on default in the payment of calls. The voluntary surrender of shares are accepted by the company but it authorised by the Articles of the Company. The Directors may accept a surrender of shares only when:
- Under the situation which will justify forfeiture of shares, which means non-payment of amount due in respect of shares that are not fully paid;
- If the share or certificate gets torn or mutilated and can be exchanged with a new one.
Register of members: Section 88
(1) Every company is required to keep and maintain the following registers in such form
and in such manner, as prescribed in Section 88:
- register of members indicating separately for each class of equity;
- preference shares held by each member residing in or outside India;
- register of debenture-holders; and
- register of any other security holders.
(2) Every register is required to maintain under sub-section (1) should include an index of the names included.
(3) The register and index of beneficial owners are maintained by a depository under Section 11 of the Depositories Act, 1996, will be deemed to be register and index for the purposes of this Act.
Right of inspection
The Register is kept under the sub-section (1) of Section 170 –
- It should be open for inspection during the business hours and the members have a right to take extracts and copies on a request by the members provided to them free of cost within thirty days;
- It should keep the register open for inspection at every general meeting of the company and make it accessible to any person who attends the meeting.
- If any inspection is provided in clause (a) of sub-section (1) is refused, or if any copy required under the clause is not sent within thirty days from the date of receipt of such request, the Registrar can make an application to him ordering immediate inspection and supply of copies required.
Shares in Demat Form
The Companies (Prospectus and Allotment of Securities) Rules, 2014, have been amended by the ministry. It is stated that every unlisted company is expected to facilitate the dematerialisation of the securities in coordination with the depositories and share transfer agents. Every unlisted company makes an offer for issue of any securities buyback of securities or issue of bonus shares or rights offer are required to comply with certain requirements as per the rules. Unlisted public companies are expected to facilitate the dematerialisation of the securities in coordination with the depositories and share transfer agents. Every company who makes a public offer and other groups of public companies prescribed will issue the securities only in dematerialised form by complying the provisions of the Depositories Act, 1996.
Rectification of register of members: Section 59
- If the name of a person is entered in the register of members of a company without any sufficient cause or the name has been omitted without any sufficient cause which means any default is there. If any unnecessary delay takes place in entering in the register, the fact of any person is ceased to be a member, the person aggrieved, or any member of the company, or the company can appeal as it is prescribed by the norms to the Tribunal, or to a competent court outside India, specified by the Central Government by notification, in respect of foreign members or debenture holders, residing outside India, for rectification of the register.
- The Tribunal can appeal under sub-section (1) after hearing the parties, can either dismiss the appeal or direct that the transferor or transmission must be registered by the company within a period of ten days of the receipt of the order. Further, it can direct rectification of the records of the depository or the register and in the latter case, direct the company to pay damages sustained by the aggrieved party.
- The provisions of this section can not restrict the right of a holder of securities, to transfer these securities. Any person acquiring such securities will be entitled to voting rights unless the voting rights have been suspended by an order of the Tribunal.
- The Tribunal made by the depository, company, depository participant, the holder of the securities or the Securities and Exchange Board can direct any company or a depository to set right the contravention and rectify its register or records concerned if the transfer of securities is in contravention of any of the provisions of the Securities Contracts (Regulation) Act, 1956, the Securities and Exchange Board of India Act, 1992 or the Act is in force at that time.
- If there is any default in complying with the order of the Tribunal under this section, the company will be punishable with a fine of not less than 1,00,000 (one lakh rupees) which may extend to 5,00,000 (five lakh rupees) and every officer of the company who is in default will be punishable with imprisonment for a term of 1 year or with fine of not less than 1,00,000 (one lakh rupees) which can extend to 3,00,000 (three lakh rupees) or both.
Directors’ power of rectification of entries
It depends on the discretion of the directors to rectify members who have been registered even when an entry has been detected. There is no certain requirement in this scenario to apply to the Tribunal for an order of rectification.
The Board can itself affect the necessary corrections if the situation is such that the Tribunal would order rectification. An application to the court is essential when the company disputes the right to rectification. There is no certain reason why directors agree if they are bona fide (someone who is genuine) and that a shareholder has the right to avoid a contract. It should not assent to the cancellation of the contract and rectify the register in the appropriate manner.
However, the directors have no power to rectify the register by substituting the name of another person in the place of an existing member, except on an application for transfer duly made in compliance with the provisions of the Act.
Amendment of Section 111 by the Depositories Act
Under Section 111 it is inserted that a company means a private company and includes a private company which had become a public company by virtue of Section 43A of the Act.
Lien on shares
A lien is a legal right granted by the owner of the property, by law or otherwise acquired by a creditor. A lien serves to guarantee an underlying obligation, such as the repayment of a loan. If the underlying obligation is not satisfied, the creditor may be able to seize the asset that is the subject of the lien.
The company is required to have a first and most important (paramount) lien:
- on every share which is not fully paid share for all monies whether it is presently payable or not called at a fixed time, in respect of that share;
- on all shares which are not fully paid shares but stands registered in the name of a single person, for all monies presently payable by him or his estate to the company.
It is provided that the Board of Directors can declare any share to be wholly or in part exempt from the provisions of the clause at any time –
The company’s lien on a share can extend to all dividends payable and bonuses declared in respect of such shares from time to time.
The company can sell any shares on which the company has a lien provided that no sale shall be made in such manner as the Board thinks –
(a) unless a sum is presently payable in respect of which the lien exists;
(b) until the fourteen days expire, after a notice in writing stating and demanding payment of part of the amount in respect of which the lien exists as is presently payable. It would be given to the registered holder for the time being of the share or the person entitled by his death or insolvency.
- To give effect to any such sale, the Board needs to authorise some person to transfer the shares sold to the purchaser.
- The purchaser must be registered as the holder of the shares comprised in any such transfer.
- The purchaser will not be bound to see to the application of the purchase money, nor will his title to the shares be affected by any irregularity or invalidity in the proceedings in reference to the sale.
The proceeds of the sale will be received by the company and applied in payment of such part of the amount in respect of which the lien exists as is presently payable.
If there is any residue left it will be subject to a lien for sums not presently payable as existed upon the shares before the sale but paid to the person entitled to the shares at the date of the sale.
Annual returns: Section 92
- Under Section 92, every company is required to prepare a return also known as annual return in the prescribed manner containing the particulars regarding financial year –
- registered office, principal business activities, particulars of the holding, subordinate and associate companies;
- shares, debentures and other securities and shareholding;
- indebtedness;
- members and debenture-holders along with changes because of the close of the previous financial year;
- promoters, directors, key managerial employees along with changes since the close of the previous financial year;
- meetings of members of the Board and its various committees along with attendance details;
- remuneration of directors and key managerial employees;
- penalty or punishment imposed on the company, its directors or officers and details of compounding of offences and appeals made against such penalty or punishment;
- matters relating to certification of disclosures as prescribed;
- details of shares held by or on behalf of the Foreign Institutional Investors which would their names, addresses, countries of incorporation, registration and percentage of shareholding held by them; and other matters as prescribed, and signed by a director and the company secretary, or if there is no company secretary then by a company secretary in practice.
It is provided that the annual return is required to be signed by the Company Secretary or by the director in relation to a One Person Company.
(2) A company’s paid-up capital, annual return filed by the listed company and the turnover prescribed by the norms will be certified by the Company Secretary in practice in the prescribed form. It should state that the annual return will disclose the facts correctly and adequately. Also, the company has complied with all the provisions of the Act.
(3) An extract of the annual return shall be prescribed in the form of part of the Board’s report.
(4) Every company is required to file a copy of the annual return with the Registrar within 60 days from the date on which the annual general meeting is held. When an annual general meeting is not held in any year then within sixty days from the date on which the annual general meeting should have been held together along with a statement specifying the reasons for not holding the annual general meeting. Also with fees or additional fees as prescribed, within the specified time under Section 403.
(5) The company will be punishable with a fine not less than 50,000 (fifty thousand rupees) that can extend to 5,00,000 (five lakhs rupees) and every officer of the company who is in default will be punishable with imprisonment for a term which may extend to six months or with fine, not less than 50,000 (fifty thousand rupees) but which may extend to 5,00,000 (five lakh rupees) or both if the company fails to file its annual return under sub-section (4), before the expiry of the period specified under Section 403 with additional fee.
(6) If a company secretary in practice certifies the annual return in conformity with the requirements of this section or the rules made under the section then he can be punishable with fine, not less than 50,000 (fifty thousand rupees) which may extend to 5,00,000 (five lakh rupees).
Share Capital
A share includes stock in the share capital of the company, this is in accordance with Section 2(84) of the Companies Act, 2013. In other words, a share is a measure of the interest in the company’s assets that a shareholder holds.
Kinds of share capital: Section 43
The share capital of a company limited by shares is divided into kinds:
(a) equity share capital
(b) preference share capital
It is provided that the effect of the rights of the preference shareholders who are entitled to participate in the proceeds of winding up before the commencement of the Act.
- Equity share capital means all share capital that is not share capital limited by shares.
- Preference share capital is a part of issued share capital of the company which carries or would carry a preferential right reference to any company limited by shares.
- payment of dividend, either as a fixed amount or an amount calculated at a fixed rate, which can either be free of or subject to income-tax;
- repayment, in the case a company is winding-up or repayment of capital, of the amount of the share capital, paid-up or deemed to have been paid-up. There is a preferential right to the payment of any fixed premium or premium on any fixed scale that is specified in the memorandum or articles of the company. Capital will be deemed to be preference capital, that it is entitled to either or both of the following rights:
- in respect of dividends, in addition to the preferential rights to the amounts specified in sub-clause (a) of clause (2), it has a right to participate, fully or to a limited extent, with no capital entitled to the preferential right;
- capital, in addition to the preferential right to the repayment, on a winding-up, of the amounts specified in sub-clause (b) of clause (2), it has a right to participate, fully or to a limited extent, with capital not entitled to preferential right in any surplus which may remain after the entire capital has been repaid.
Types of Preference shares
There are eight types of preference shares. In case of dissolution of the company, any of the eight types can be paid before other types of equity:
Cumulative: In cumulative shares, all dividends are carried forward until specified, and are paid only at the end of the period specified.
Non-cumulative: The non-cumulative shares are the opposite of cumulative shares. Dividends are paid out of profits every year. There are no arrears carried over a time period to be paid at the end of the term.
Redeemable: Redeemable preference shares are claimed after a fixed period or after giving due notice.
Non-Redeemable: Non-Redeemable shares cannot be redeemed during the lifetime of the company, but can be redeemed at the time of winding up of a company or acquisition of assets.
Convertible: These shares can be converted into equity shares after a period of time or as per the conditions laid down in the terms.
Non-convertible: Non-convertible preference shares cannot be converted into equity shares at any point of time.
Participating: Such shares have the right to participate in any additional profits, after paying the equity shareholders. The surplus of profit and the fixed dividend paid up for preference shares are different.
Non-Participating: Non-participating preference shares do not possess any right to participate in surplus profits or any surplus gained at the time of liquidation of the company.
Redeeming preference shares: Section 55
- Under Section 55, a company limited by shares cannot issue any preference shares that are irredeemable after the commencement of the act. A company may issue preference shares that are liable to redeemed within a period that does not exceed twenty years from the date of their issue subject to certain conditions if the company is authorised by its articles.
- A company has the right to issue preference shares for a period exceeding twenty years for infrastructure projects if provided. It is subject to the redemption of shares as determined on an annual basis at the option of preferential shareholders.
- Shares cannot be redeemed except in the case of profits, it would be available for dividend or form the fresh issue of shares that are made for the purposes of redemption.
- Shares will not be redeemed unless they are fully paid.
- When shares are redeemed out of the profits of the company then it will be transferred and will be called Capital Redemption Reserve Account. It should be noted that the sum will be equal to the nominal amount of shares and this will be governed under the provisions of this Act and it relates to a reduction of the share capital of the company.
- A company’s financial statement complying with the accounting standards given under Section 133. If any premium is payable on redemption it will be provided out of profits of the company before the shares have been redeemed.
- Premium shall be payable on redemption of any preference shares issued on or before the commencement of this Act by any company and it will be provided out of the profits of the company or out of the securities of the company before the shares are redeemed.
In case it does not fall under sub-clause, premium will be payable on redemption if it out of the profits of the company or out of the securities of the company premium account before the shares are redeemed.
- A company can further issue redeemable preference shares equal to the amount due if the company is not in a position to redeem any preference shares or dividend in agreement with the terms of issue. Such shares are also known as unredeemed preference shares. It can do it with the consent of the holders of three-fourths in value of the shares with the approval of the Tribunal on a petition made. Then these unredeemed preference shares will be deemed to have been redeemed. The tribunal should give approval under the sub-section and order the redemption of shares that are held by people who have not consented to the further issue of redeemable preference shares.
- The capital redemption reserve account can be applied by the company to pay the unissued shares of the company to be issued to members of the company as fully paid bonus shares.
Ordinary and preference shareholder compared
Ordinary shareholders are eligible to participate in the surplus profits or assets of the company which remain after repayment of capital whereas preference shareholders have no right to participate in surplus profits until the right to participate in surplus profits is expressly given in the Articles.
Alteration of capital: Section 61
Section 61 of the Companies Act, 2013 deals with the power of a limited company to alter its share capital. According to this section, a limited company having a share capital can alter its share capital by passing an ordinary resolution in general meeting if authorised by the articles. Such alteration does not require confirmation by the National Company Law Tribunal. However, the notice of such alterations should be given to registrar within 30 days of such alteration in e-form SH-7 with certified copy of ordinary resolution along with explanatory statement and altered copy of Memorandum of Association of the company.
Reduction of capital: Section 66
- Under Section 66, a company limited by shares or limited by guarantee which has share capital can reduce the share capital in any manner by a special resolution.
- The Tribunal is required to give notice of every application made to it under sub-section (1) to the Central Government, Registrar and to the Securities and Exchange Board of India, in the case of listed companies, and the creditors of the company. It should also take into consideration the representations if there are any and made to it by the Government, Registrar, the Securities and Exchange Board, and the creditors within a period of three months from the date of receipt of the notice.
- It is provided that if no representation is received by the Central Government, Registrar, the Securities and Exchange Board (SEBI) or the creditors within the given period, it will be presumed that they have no objection to the reduction of the capital. The tribunal can make an order confirming the reduction of share capital if it is satisfied that the debt or claim of any creditor of the company has been discharged or determined or has been secured or the consent has been obtained.
- It is also provided that an application cannot be sanctioned for reduction of share capital by the Tribunal until the accounting treatment is proposed by the company for such reduction. It should be in conformity with the accounting standards specified in Section 133 or any other provision of the Act and a certificate needs to be filed with the Tribunal with the effect by the company’s auditor. The order of confirmation of the reduction of share capital by the Tribunal under sub-section (3) will be published by the company in the manner directed by the Tribunal.
- The company is required to deliver a certified copy of the order of the Tribunal under sub-section (3) and approved by the Tribunal showing –
- the amount of the share capital;
- the number of shares into which it is to be divided;
- the amount of each share; and
- the amount at the date of registration deemed to be paid-up on each share, to the Registrar within thirty days of the receipt of the copy of the order, who will register the same and issue a certificate to that effect.
- This section does not apply to buy-back of its own securities by a company under Section 68.
- A member of the company, past or present, will not be liable to any call or contribution in respect of any share if held by him exceeding the amount of difference between the amount paid on the share, or reduced amount if any, which is to be deemed to have been paid and the amount of the share as fixed by the order of reduction.
- When the name of any creditor is entitled to object to the reduction of share capital under this section is, by reason of his ignorance of the proceedings for reduction or of their nature. The effect with respect to his debt or claim, not entered on the list of creditors, and after such reduction, the company is unable, within the meaning of sub-section (2) of Section 271, to pay the amount of his debt or claim,—
- Every person, who was a member of the company on the date of the registration of the order for reduction by the Registrar, will be liable to contribute to the payment of that debt or claim, an amount not exceeding the amount which he would have been liable to contribute if the company had commenced winding up on the day immediately before the said date; and
- If the company is wound up, the Tribunal can settle a list of persons so liable to contribute and make and enforce calls and orders on the contributors settled on the list, as if they were ordinary contributors in a winding up on the application of any such creditor and proof of his/her ignorance.
- This section can not affect the rights of the contributors among themselves-
- If any officer of the company knowingly conceals the name of any creditor who is entitled to the reduction;
- If he knowingly misrepresents the nature or amount of the debt or claim of any creditor;
- If he abets to any such concealment or misrepresentation he will be liable under Section 447. If a company fails to comply with the provisions of sub-section (4), it will be punishable with a fine of not less than 5,00,000 (five lakh rupees) which may extend to 25,00,000 (twenty-five lakh rupees).
Further issue of capital: Section 62
Under Section 62, a company proposes to increase its subscribed capital by the issue of further shares and these shares will be offered to –
- To people who are the holders of equity shares of the company in proportion to the paid-up share capital on those shares by sending a letter of offer to some conditions –
(i) the offer will be made by specifying the number of shares offered by notice and limiting a time not less than fifteen days. Also, it should not exceed thirty days from the date of the offer within which the offer, if not accepted it will be deemed to have been declined;
(ii) unless the articles of the company states the offer it will be deemed to include a right which can be exercised by the person to relinquish the shares offered to him or any one of them in favour of any other person. The clause (1) contained in the notice will be in the statement of the right.
(iii) The Board of Directors can dispose of the notice in such a manner which is not disadvantageous to the shareholders and the company, to employees under a scheme of employees’ stock option which will be subject to a special resolution passed by the company and to some conditions as prescribed.
- The notice in sub-clause (i) of clause (a) of sub-section (1) should be despatched through registered post or speed post or through electronic mode to all the existing shareholders at least three days before the opening of the issue.
- It is provided that if the terms and conditions of such conversion are not acceptable to the company it can appeal to the Tribunal after hearing the company and the Government pass such order within sixty days from the date of communication of such order.
- The Government has the due regard to the financial position of the company, in determining the terms and conditions of conversion under sub-section (4) and the terms of issue of debentures or loans and the rate of interest payable on such debentures or loans and such other matters it considers.
- When the Government has made an order under sub-section (4), which directed that any debenture or loan or any part can be converted into shares in a company and no appeal is referred to the Tribunal under sub-section (4) or where such appeal has been dismissed, the memorandum of such companies will effect increasing of the authorised share capital of the company.
Employees Stock Option
It means the option given to the directors, officers or employees of a company or of its holding company or subordinate company or companies which gives directors, officers or employees, the benefit or right to purchase, to subscribe the shares of the company at a future date at a price which is predetermined.
Power to convert loans into capital
The Central Government has taken a new power to convert the debentures into debentures that is issued to and taken from the Government by the amendment of 1963. The Central Government can direct that any debenture that shall be converted into shares in the company. These debentures have been issued by a company to the Government or been taken by any loan. The Government can exercise such power only when such conversion appears to be necessary in the public interest. The conversion of debentures on such conditions will take place only when the Government finds them reasonable. The financial position of the company, the original terms of the issue, the rate of interest, the capital of the Company, its liabilities, its reserves and the profits of the company must be taken into consideration.
The Government needs to be careful to avoid serious imbalance in the ratio of debt to equity capital of the company. The company can appeal to the court within thirty days if the terms and conditions proposed by the Government are not acceptable to the company. The decision of the court will be final and conclusive. A copy of every order issued by the Government has to be laid in draft before each House of Parliament for a period of thirty days.
The capital of the company will increase by an equal amount and memorandum altered if the Government or any public financial institution has converted its debentures or loans into capital under Section 94-A inserted by the amendment of 1974.
Voting Rights
Any member of a Company limited by shares and holding equity share capital under the provisions of Section 43 and sub-section (2) of Section 50, has a right to vote on every resolution placed before the company. His voting right on a poll will be in proportion to the shares in the paid-up equity share capital of the company. Any resolution for the winding up of the company or for the repayment or reduction of its equity or preference share capital and his voting right on a poll should be in proportion to his share in the paid-up preference share capital of the company. It is provided that the proportion of the voting rights of equity shareholders to the voting rights of the preference shareholders will be in the same proportion as the paid-up capital in respect of the equity shares bears to the paid-up capital in respect of the preference shares.
Variation of shareholders’ rights: Section 48
- When share capital of the company is divided into different groups of shares, the rights attached to the shares of any class may vary with the consent of the holders of not less than three-fourths in writing. The issued shares of that group or class is passed at a separate meeting of the holders of issued shares under Section 48.
- If the memorandum or articles of the company contains the provision with respect to variation;
- The variation is prohibited by the terms of the issue of shares if any provision in the memorandum or articles is absent. It must be noted that if there is a variation even by one group of shareholders then consent of three-fourths of such shareholders will be obtained and all the provisions under this section should apply to the variation.
- When the shareholders of the issued shares do not hold less than ten per cent, did not consent to the variation or vote in favour of the special resolution, they may apply to the Tribunal to cancel the variation. If any such application is made, the variation should not effect until it is confirmed by the Tribunal. It is provided that an application under the section should be made within 21 (twenty-one) days after the date on which consent was given or resolution was passed. Also, it should be made on behalf of shareholders who are entitled to make the application.
- The decision made by the Tribunal will be binding on the shareholders on any application under sub-section (2).
- The company is supposed to file a copy with the Registrar within thirty days of the date of order of the Tribunal.
- The company will be punishable with fine which will be not less than twenty-five thousand rupees which can extend to 5,00,000 ( five lakh rupees) if the company is not complying with the provisions of the section. Any officer of the company who is in default will be punishable with imprisonment for a term that can extend to six months or fine not less than 25000 (twenty-five thousand rupees) that can extend to 5,00,000 (five lakh rupees).
Power to Nominate
- Every holder of securities of a company can nominate any person to whom his securities are vested in the event of his death in the prescribed.
- When the securities of a company are held by more than one person jointly, the joint holders can together nominate, any person to whom all the rights in the securities have vested in the event of death of all the joint holders in the prescribed manner.
- When the nominee is a minor, it should be lawful for the holder of the securities, to make the nomination to appoint any person to become entitled to the securities of the company, in the event of the death of the nominee during his minority in the prescribed manner.
Share Warrants
A Share Warrant is a document issued by the company under its common seal, which states that the bearer is entitled to the shares or stock specified. Share warrants are negotiable instruments. They are transferable by delivery without registration of transfer.
Purchase by Company of its own shares: Section 68
A company can purchase its own shares or any other specified securities under Section 68 out of:
- Free reserves
- Securities Premium Account
- Proceeds of issue of any shares or any other specified securities, buyback of any kind of shares or any other specified securities will be made out of the proceeds of the issue of the same kind of shares or the same kind of security is not provided.
A company cannot purchase its own shares or any other specified securities under sub-section (1) until –
- The buyback of shares are authorised by the articles
- A special resolution is passed at a general meeting of the company which authorises the buyback.
- The buyback of shares is 10% or less than the total paid-up equity capital and free reserves of the company and the buyback has been authorised by the Board by passing a resolution in the meeting.
- The buyback is 25% or less than the aggregate of paid-up capital and free reserves of the company. It is provided that in respect of buyback of equity shares in a financial year, the reference to 25% will be interpreted with respect to the total paid-up equity capital in that financial year.
- The ratio of secured and unsecured debts owed by the company should not be more than twice the paid-up capital and free reserves. The Central Government can notify a higher ratio of debt to capital and free reserves for a class of companies.
- The shares or other specified securities for buyback must be fully-paid.
- The buyback of shares or other specified securities listed on the stock exchange is in agreement with the regulations made by the Securities and Exchange Board in this behalf.
- The buyback of shares or other specified securities other than those specified in the clause (f) is in agreement with the rules as may be prescribed. It is provided that no offer of buyback under the subsection is made within one year from the date of closure of the preceding offer of buyback.
The notice of the meeting is passed at the proposal of special resolution under the clause –
- A full and complete revelation of all the material facts;
- Necessity for buyback of shares;
- The group of shares or securities to be purchased under the buyback shares;
- The amount to be invested under buy-back;
- The time limit for completion of buy-back.
Every buyback should be completed within a period of one year from the date of passing of the special resolution passed by the Board under clause (b) of subsection (2).
The buy-back under sub-section, from the existing shareholders or security holders on a proportionate basis;
- from the open market;
- by purchasing the securities that are issued to employees of the company in accordance with a scheme of stock option or sweat equity.
- When a company offers to buy-back its own shares or any other specified securities under this section in fulfilment of a special resolution under clause (b) of sub-section (2). According to the provision, the company should file a register, the Securities and Exchange Board and a declaration of solvency signed by at least to directors of the company. One would be the managing director and prescribed by an affidavit to the effect that the Board of Directors of the company has made an inquiry into the affairs of the company. As a result, they formed an opinion which is capable of meeting its liabilities and shall not be rendered insolvent within the period of one year from the date of the declaration adopted by the board.
- It is provided that declaration of solvency will not be filed with the Securities and Exchange Board by a company whose shares are not listed on any stock exchange. When a company buys back its own shares or any other specified securities, it will physically destroy the shares or securities bought back within seven days of the last date of completion of buy-back.
- When a company completes a buy-back of its shares or any other specified securities under this section, it will not make a further issue of the same kind of shares or other securities including allotment of new shares under clause (a) of sub-section (1) of Section 62. The securities which are specified within the period of six months, except a bonus issue or the discharge of obligations such as conversion of warrants, sweat equity or conversion of preference shares or debentures into equity shares.
- When a company buys back its shares or any other specified securities under this section, it is required to maintain a register of the shares or securities bought. The consideration paid for the shares bought back, the date of cancellation of shares or securities, the date of extinguishing and physically destroying the shares or securities and other particulars should be prescribed by the company.
- A company is required to file a return with the Registrar and Securities and Exchange Board of India after the completion of buy-back under the section. It should contain particulars relating to the buy-back within thirty days of such completion. It is provided that return cannot be filed with the Securities and Exchange Board of India by a company whose shares are not listed on any stock exchange. The company will be punishable with fine if it makes any default in complying with the provisions of the regulation made by the Securities and Exchange Board. The purpose of clause (f) of sub-section (2) applies if the company is punishable with fine which should not be less than 1,00,00 rupees which can extend to 3,00,00. Any officer of the company who is in default will be punishable with imprisonment for a term of 3 years or fine which will not be less than 1,00,000 rupees which can extend to 3,00,000 rupees or maybe both.
Declaration of solvency
Declaration of solvency comes under Section 305 –
- The majority of directors can make a declaration verified by an affidavit at a meeting of the Board when the company proposes to wind the company voluntarily when there are more than two directors. The declaration verified by the affidavit to the effect that they have made a full enquiry into the affairs of the company. They form an opinion that the company has no debt or will it be able to pay its debts in full by selling their assets in voluntary winding up.
- it is made within 5 (five) weeks preceding the date of the passing of the resolution for winding up the company and it is delivered to the Registrar for registration before that date;
- it contains a declaration that the company is not winding up to defraud any person or persons;
- it is accompanied by a copy of the report of the auditors of the company prepared in accordance with the provisions of the Act, on the profit and loss account of the company for the period beginning from the date up to which the last such account was prepared and ending with the latest practicable date immediately before the making of the declaration and the balance sheet of the company made out as on that date which will also contain a statement of the assets and liabilities of the company on the specified date;
- when there are any assets of the company they should be accompanied by a report of the valuation of the assets of the company prepared by a valuer who is registered.
- A declaration made under sub-section (1) will have no effect for the purposes of this Act.
- When the company is winding up in accordance with a resolution passed within a period of 5 (five) weeks after the making of the declaration, but the debts are not paid or provided for in full then it will be presumed that until the contrary is shown that directors did not have reasonable grounds for their opinion under sub-section (1).
- If any director of a company makes a declaration without having reasonable grounds for the opinion that the company will be able to pay its debts in full from the proceeds of assets sold in voluntary winding up he will be punishable with imprisonment for a term not less than 3 years which can extend to 5 years or with fine, not less than 50,000 rupees but which can extend to 3,00,000 rupees or both.
Physical destruction of securities
After the buy-back of shares is over, the securities shall be destroyed physically within seven days of the last day of completion of buy-back of shares. The company is required to maintain a register containing the particulars of the securities bought back.
Further issue after buy-back
A company cannot make a further issue of securities within a period of six months if the company has resorted to the buying back of its securities. However, a company may make a bonus issue of shares and discharge its existing obligations like conversion of warrants, stock option schemes, conversion of preference shares or sweat equity into equity shares. Such restriction only applies to securities bought back. The company is free to issue any other type of securities.
Register of bought back securities
A register has to be maintained which contains the particulars of the bought back securities including the consideration paid, the date of cancellation and other particulars.
Return of buy-back
The company has to file a return with the Securities and Exchange Board of India and registrar after completing the process of buyback. It should be filed within thirty days from the date of completion.
Penalty
If the company defaults in complying with the requirements of the section and rules made under it is a punishable offence. The company and any officer of the company will have to face imprisonment who is in default. The imprisonment may extend up to two years or fine which can be rupees fifty thousand rupees or both.
Transfer of money to Capital Redemption Reserves Account
When a company purchases its own shares out of reserves or securities premium account, a sum equal to the nominal value of the shares purchased will be transferred to the capital redemption reserve account and details of the transfer will be disclosed in the balance sheet of the company.
Prohibition of buy-back in certain circumstances
A company does not directly purchase its own shares or other specified securities:
- It does so by the way of any subordinate company including its own subordinate companies;
- By way of any investment company or group of investment companies;
- If the company is in default, in the repayment of deposits accepted either before or after the commencement of this Act, interest payment thereon, redemption of debentures or preference shares or payment of dividend to any shareholder, or repayment of any term loan or interest payable to any financial institution or banking company. Provided that the buy-back is not prohibited if the default is remedied and a period of three years has elapsed after such default ceased to subsist.
A company cannot directly or indirectly, purchase its own shares or any other specified securities in case the company has not met with the provisions of Sections 92, 123, 127 and Section 129.
Conclusion
A company has many components which are important for shareholders, members and other people who are affected by the decisions of the Company. The company may be a private, public or a one-person company. The amendments in the Companies Act, 2013 aimed at easing the process of doing business in India and improving corporate governance by making the companies more accountable.
The Act introduced new concepts such as Small Company, Dormant Company and Corporate Social Responsibility. The new act of 2013 has increased the limit of the number of members from 50 (fifty) to 200 (two – hundred) in a private company. In the Companies Act, 2013 it was decided to adopt Table F as standard set of Articles of Association of the Company with relevant changes to suite the requirements of the company.
Further, every copy of Memorandum and Articles (MOA) were issued to members and they shall contain a copy of all resolutions/agreements that are required to be filed with the Registrar of companies (ROC). The Companies Act, 1956 Act provided the companies to elect an accounting year whereas The Companies Act 2013 Act eliminates the flexibility in having an accounting year different than 31 March. The 2013 Act provides that the accounting year for all companies should end on 31 March, with exceptions approved by the National Company Law Tribunal (NCLT).
References
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